Personal Assistant

Please include your salary expectations and notice period with your application.

Kraken Technology Group is a UK-based defence and security technology company specialising in the design, manufacture and deployment of autonomous and uncrewed surface vessels.

We are looking for an experienced Personal Assistant to provide high-quality administrative, organisational and co-ordination support to our C-Suite team.

You will play a key role in managing complex diaries, co-ordinating meetings and events, and arranging domestic and international travel alongside our Travel Co-ordinator. This is a fast-paced and trusted position where you will help manage competing priorities while handling sensitive information with complete discretion and confidentiality.

C-Suite support

• Provide high quality administrative and diary support to the C-Suite team.
• Manage complex diaries and calendars, ensuring effective use of the team’s time.
• Co-ordinate internal and external meetings, including invitations, agendas, meeting packs, venues, catering and other logistics where required.
• Take minutes and circulate notes where required.
• Co-ordinate company events, customer visits and associated hospitality and logistics.
• Handle sensitive and confidential information with discretion at all times.

Travel and logistics

• Co-ordinate domestic and international travel arrangements.
• Manage accommodation, transport, itineraries and expense submissions.
• Ensure the team have all necessary documentation and information ahead of travel.

Office and administrative co-ordination

• Provide practical administrative support to help the C-Suite team operate smoothly.
• Maintain accurate records, documentation and meeting materials.
• Support the Chief of Staff as required to complete C-Suite activities and projects.

• Significant experience working as a Personal Assistant, Executive Assistant or in a similar senior support role, supporting multiple senior leaders.
• High level of verbal and written communications skills, and ability to deal with people at all levels within the company.
• Exemplary planning and time management skills and the ability to manage multiple competing priorities.
• Discreet, professional and confident in handling sensitive and confidential information.
• Excellent interpersonal skills and the confidence to liaise professionally with colleagues, customers, suppliers and visitors.
• Flexibility to accommodate multiple time zones.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Excel and Teams.
• A high level of professionalism, discretion and confidentiality.
• Confident and assertive when managing competing priorities.
• Experience working in a fast paced, high pressure environment.
• Excellent attention to detail and a strong commitment to delivering quality work.
• Proactive and naturally able to think ahead.
• The confidence to work independently, take initiative and exercise sound judgement.
• Ability to fulfil the driving requirements of the role.
• Ability to secure SC clearance.

• Willingness and ability to travel within the UK and internationally on an occasional basis to support C-Suite meetings, events and travel requirements.
• Experience operating in a fast growing, scale up environment.
• SAP Concur experience.

• You’ll manage your workload effectively, balancing changing priorities and deadlines
• You’ll communicate clearly and professionally with people at every level
• You’ll work collaboratively with colleagues to achieve shared objectives
• You’ll identify issues early and develop practical solutions
• You’ll take ownership of your responsibilities and follow tasks through to completion
• You’ll maintain the highest standards of professionalism, accuracy and confidentiality

Kraken is undertaking a rapid international scale-up, with its headquarters in Hampshire, series production underway in Germany, and manufacturing partnerships in the US and Canada.

This is an opportunity to work closely with our senior leadership team and make a direct contribution to the smooth running of a growing international defence technology business.

• 25 days holiday per year, plus paid bank holiday
• After two years’ consecutive service, one additional day’s annual leave up to a maximum of five additional days annual leave
• Holiday buy/sell, up to five days per calendar year
• Flexi working, core hours 10:00 to 15:00, subject to departmental requirements
• Private Medical Insurance with optional family cover
• Pension scheme with a 5% employer contribution, there is no cap on the employee contribution level
• Life assurance 3x salary
• Group Income Protection
• Health Care Cash Plan
• Cycle to Work Scheme
• Electric Car Scheme
• Employee Assistance Program (EAP) providing mental health and wellbeing support
• Professional membership reimbursement

Due to the nature of our work many of our roles require a UK nationality and the ability to obtain a security clearance.  Applicants who accept a conditional offer of employment must meet the requirement of right to work in the UK and must meet eligibility requirements for access to classified information and will be subject to Government security checks.

Kraken Works Limited is proud to be an Equal Opportunity Employer.  We are committed to maintaining a workplace that is free from unlawful discrimination and offers equal opportunities to all.  Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.