Event Logistics Coordinator

Please include your salary expectations and notice period with your application.

The Event Logistics Coordinator is the business’s single point of contact for all vessel and asset logistics. Reporting to the Mission Operations Manager and working as part of the Mission Operations function, the role ensures our vessels, equipment and display assets are in the right place, in the right condition and on time, whether that is a local show in the UK or a major international exhibition overseas. The post holder will plan and, wherever possible, personally deliver the movement of vessels and assets, and will also organise the logistics for internal deployments in support of the Mission Operations team. The role works closely with the in-house commercial team on export arrangements and with a wide range of internal and external stakeholders, including hauliers, shipping agents, ports and event organisers.

• Act as the single point of contact for all vessel and asset logistics across the business
• Plan, coordinate and deliver the movement of vessels and assets to and from trade shows and events, both local and global, including schedules, routes, build and breakdown timings and return logistics
• Drive vessels on trailers safely and legally, and carry out as much of the delivery as possible in person, including route planning, pre-departure checks, load security and compliance with towing regulations
• Organise the movement of containers to global locations, including booking and managing shipping lines, freight forwarders and hauliers, and tracking consignments from departure to arrival
• Work with the in-house commercial team to arrange exports, including export documentation, commodity and customs information, and any licensing or control requirements
• Prepare, manage and close out ATA Carnet documentation and other temporary import and export paperwork, ensuring assets are correctly declared and returned within permitted timescales
• Manage port logistics operations, including liaison with port authorities, terminals and agents, booking of slots, lifting and handling, and loading and unloading of vessels and containers
• Support the Mission Operations function by organising all logistics movements for internal deployments, including transport, equipment, trailers, containers and accommodation for the team where required
• Manage internal and external stakeholders, including event organisers, customers, hauliers, shipping agents, ports and suppliers, keeping all parties informed of plans, changes and risks
• Produce and maintain a logistics calendar, movement plans, budgets and cost tracking for events and deployments, and report progress and issues to the Mission Operations Manager
• Ensure vessels, trailers, containers and handling equipment are prepared, inspected, safely secured and maintained in line with company procedures, insurance and regulatory requirements
• Maintain accurate records of asset locations, movements, documentation and condition, and support the continuous improvement of logistics processes

Qualifications and experience: Proven experience in a logistics, freight, transport, events or marine-related role. Experience of moving high-value or specialist equipment, vessels or plant is required. Formal qualifications in logistics, transport or supply chain are an advantage but not essential.

Professional accreditation: No professional accreditation is mandatory. Membership of, or progress towards, a recognised logistics body (e.g. CILT) is desirable.

Driving: Yes, driving is essential. The post holder must hold a full UK driving licence with category B+E (car and trailer) entitlement and be confident towing vessels on trailers, including over long distances and on the European mainland.

Overseas travel: Yes. Regular UK and overseas travel is required to support trade shows, shipments and deployments, varying with the events calendar. Travel may include extended periods away from home and out-of-hours working.

• Full UK driving licence with B+E entitlement and demonstrable experience of towing trailers carrying boats or other large loads
• Experience of arranging national and international freight, including containerised shipping and road haulage
• Working knowledge of export and import procedures, customs documentation and ATA Carnets
• Understanding of port, terminal and quayside operations, including safe loading, lifting and securing of vessels and containers
• Excellent planning, organisation and time management skills, with the ability to manage multiple events and movements at once
• Strong communication and stakeholder management skills, internally and externally, with confidence dealing with suppliers, agents and customers
• Good IT skills, including Microsoft Office and the ability to maintain trackers, schedules and cost records
• Flexibility to work irregular hours and travel at short notice
• Ability to hold a valid passport and travel internationally

• Experience within the marine, maritime, defence or autonomous systems sectors
• Experience of coordinating logistics for exhibitions, trade shows or similar events
• Category C1 (or higher) driving entitlement and experience of driving in Europe
• Knowledge of export controls and dual-use goods requirements
• Formal logistics, freight forwarding or supply chain qualification
• Experience of lifting operations, slinging or banksman duties, or similar certification
• Powerboat, RYA or other marine handling qualifications

This is a hands-on, fast-paced role where no two weeks will look quite the same. You’ll work closely with Mission Operations and teams across the wider business to make sure our vessels, equipment and assets get where they need to be, safely and on time.

You’ll spend time both in the office and out on the road, supporting events, deployments, ports and customer locations across the UK and overseas. You’ll be trusted to take ownership of logistics from start to finish, solving problems as they arise and keeping everyone informed along the way.

Flexibility is important. Events and deployments may require early starts, travel, overnight stays and occasional changes at short notice.

You’ll take on a varied role at the heart of Kraken’s operations, supporting everything from internal deployments to major international events.

You’ll have the opportunity to:

• Take real ownership of vessel and asset logistics across the business
• Travel across the UK and overseas supporting events and operational deployments
• Work closely with our vessels, specialist equipment and maritime technology
• Build experience across freight, shipping, exports, ports and international logistics
• Work with teams across Mission Operations, Commercial and the wider business
• Join a growing organisation where you can help shape and improve how our logistics operations are delivered

• 25 days holiday per year, plus paid bank holiday
• After two years’ consecutive service, one additional day’s annual leave up to a maximum of five additional days annual leave
• Holiday buy/sell, up to five days per calendar year
• Flexi working, core hours 10:00 to 15:00, subject to departmental requirements
• Private Medical Insurance with optional family cover
• Pension scheme with a 5% employer contribution, there is no cap on the employee contribution level
• Life assurance 3x salary
• Group Income Protection
• Health Care Cash Plan
• Cycle to Work Scheme
• Electric Car Scheme
• Employee Assistance Program (EAP) providing mental health and wellbeing support
• Professional membership reimbursement

Due to the nature of our work many of our roles require a UK nationality and the ability to obtain a security clearance.  Applicants who accept a conditional offer of employment must meet the requirement of right to work in the UK and must meet eligibility requirements for access to classified information and will be subject to Government security checks.

Kraken Works Limited is proud to be an Equal Opportunity Employer.  We are committed to maintaining a workplace that is free from unlawful discrimination and offers equal opportunities to all.  Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.